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Program Manager/Coordinator

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The Institute of Human Virology Nigeria is one of seven African research hubs for the new National Institutes of Health (NIH) five-year program, Harnessing Data Science for Health Discovery and Innovation in Africa (DS-I Africa). In addition to the seven research hubs, the NIH DS-I Africa initiative also awarded five research training grants, four ethics program awards, and an open data science platform and coordinating center awards. The investigators of all 17 awards will all work together within the DS-I Africa consortium to promote the use of data science for innovation and discovery in Africa.

Building on existing data, researchers of the IHVN research hub for INFORM Africa will establish data streams from public and private sectors to understand the multilayer interactions that may explain the dynamics and impact of the COVID- 19 pandemic, through three proposed research projects and two cores:  the Data Management and Analysis Core to support management and analysis of both pre-existing data and new data produced through the Hub, and an Administrative Core.  By utilizing large datasets on HIV and SARS-CoV-2 from Nigeria and South Africa, two of Africa’s largest and most affected countries, INFORM Africa will be able to provide novel insights on the epidemiology of both viruses as well as their impact on each other, to create a core capability for governments across Africa to better respond to both these concurrent epidemics as well as future epidemics.

Job title

Program Manager/Coordinator

Location

International Research Center of Excellence, Institute of Human Virology Nigeria, Abuja, Nigeria

Project

Inform Africa (Role of Data Streams In Informing Infection Dynamics in Africa), one of the seven research hubs grant award of the new National Institutes of Health five-year program, Harnessing Data Science for Health Discovery and Innovation in Africa (DS-I Africa)

Opening date: 20th January, 2022
Closing date: 3rd February, 2022

Job purpose

The Program Manager/Coordinator will work under the direction of the overall INFORM Africa Principal Investigator (PI) and in close collaboration with the INFORM Africa multiPIs (MPI) and key personnel to provide high level scientific coordination and administrative management to meet the INFORM Africa objectives. Duties include those described below:

Duties and responsibilities

The duties of the program manager/coordinator working under the direction of the INFORM Africa PI include, but are not limited to the following:

  1. Scientific Administration
    1. Prepare materials for, and liaise with INFORM Africa multi-PIs and key personnel for Institutional Review Boards ethical approvals.
    2. Work closely with INFORM Africa multi-PIs and key personnel to ensure that adequate progress is made on milestones for each of the projects and cores.
    3. Work closely with INFORM Africa multi-PIs and key personnel to ensure that scientific reports from the projects and the cores are prepared, collated, reviewed and submitted on time to NIH following sign off by the PI.
    4. Prepare research materials and coordinate activities of INFORM Africa sub committees and subsequent research proposals.
    5. Attend working groups meetings, conferences, and meetings of INFORM Africa research hub or the DS-I Africa consortium as assigned by the PI.
  2. General Administration
    1. Coordinate and conduct the dissemination and local implementation of research terms of reference and procedures to INFORM Africa research hub.
    2. Schedule regular videoconference/Zoom calls or meetings for the INFORM Africa steering committee, subcommittees, the scientific advisory board, the community advisory board, the investigative team and develop minutes, action items with timelines.
    3. Follow up on action items identified to ensure timeliness of activities.
    4. Develop and maintain a filing system for INFORM Africa documents & maintain contact lists.
    5. Act as the point of contact for internal and external partners.
    6. Maintain and monitor project plans and project schedules.
  1. Travel Logistics
    1. Coordinate itineraries, flight and ground transport, and other travel support services.
    2. Work with IHVN and partner travel logistics to ensure that travel requests, accommodations, and remunerations are submitted on time and within budget.
  1. Budget Management and Reports
    1. Work with IHVN grants and contracts and finance department to ensure research grant expenditures are per sponsor and organization regulations, policies, and procedures.
    2. Work with grants and contracts and finance department to prepare financial reports, maintain correspondence with INFORM Africa stakeholders via emails, memos & letters.
    3. Prepare meeting retirements as needed.
  1. Communications
    1. Communicate activity schedules and information to the INFORM Africa team and other collaborators where relevant.
    2. Work with the communication team to post activities of INFORM Africa, and promote the visibility of events.

Experience and Skills

  • Strong research training and applied research experience.
  • Literature search and systematic review skills.
  • Organizational skills, ability to absorb new tasks as they arise and are assigned.
  • An analytical mindset with problem-solving skills
  • Mature interpersonal and communication skills.
  • Nigeria and/or other African country-related work experience.

Educational qualifications

A research-oriented individual with an interest in science and good at health project management and research administration with:

  • A PhD, MD/MPH or MPH with significant experience in research program management, especially multi-site research consortia.

Working conditions

  • Location: The coordinator will be based at the IHVN in Abuja, Nigeria, the prime for INFORM Africa research hub.
  • Duration of Engagement is for 5 years, contingent upon availability of grant funding.

Reporting

The Program Manager/coordinator reports directly to the INFORM Africa Principal Investigator

More Information

The International Research Center of Excellence, Institute of Human Virology Nigeria          www.ihvn-irce.org

Grant website: Harnessing Data Science for Health Discovery and Innovation in Africa (DS-I Africa)

Mode of Application:

  • Application letter and detailed curriculum vitae in Microsoft word format should be forwarded to the Deputy Director, Human Resources through this email address: [email protected] 
  • When applying, kindly indicate location being applied for at the top right corner of application

This advert closes 14 days from date of this publication and only shortlisted candidates will be contacted.

Research Training Coordinator

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The Expanding the Pool of Independent Investigators in Implementation Science in Nigeria through HIV Research training (EXPAND Nigeria) project will focus on Reproductive, Maternal, Newborn, Child and Adolescent Health (RMNCAH) in the area of HIV and implementation research in Nigeria. We aim to develop a flexible, locally-tailored research curriculum incorporating hard and soft skill-building for postdoctoral early-career investigators to attain research independence and to impart program evaluation and knowledge translation skills to program implementers and policymakers, for high-level impact on RMNCAH gaps in Nigeria’s HIV program. EXPAND Nigeria’s scalable curriculum and mentoring approach address both independent research and programmatic capacity gaps, towards attaining sustainability for HIV research/research funding, and high-level programmatic competencies.

This proposal seeks to bridge the last-mile gap between “capacity-built” and “independent investigator-ship” for Nigerian researchers by consolidating capacity into skills, facilitating academic maturity, and growing professional expertise. Projects through which participants demonstrate their skills will leverage funded studies implemented in Nigeria and led by both local and international faculty mentors. Ultimately, both short-term and long-term trainees will have gained and will apply implementation science-informed knowledge and strengthened skills in programmatic and research leadership positions in Nigeria

Job Title

Research Training Coordinator

Location

International Research Center of Excellence (IRCE), Institute of Human Virology Nigeria (IHVN), Abuja

Project

Expanding the Pool of Independent Investigators in Implementation Science in Nigeria through HIV Research Training (EXPAND Nigeria)

Opening Date: 20th January, 2022
Closing Date:  3rd February, 2022

Job Purpose

The Coordinator will work in close collaboration with the EXPAND multi-Principal Investigators (mPIs), faculty members and rest of the team to provide administrative coordination, curriculum development and technical support for meeting the training grant’s goals described above.

Duties and Responsibilities

The core duties of the Coordinator include, but are not limited to the following:

  1. Research and Training Administration

Coordinate and contribute to EXPAND curriculum development, implementation and review

  • Create and maintain EXPAND course schedules and calendars.
  • Participation in team meetings for curriculum development and review, and provide administrative support to other team members as needed.
  • Provide technical coordination support to project activities, including:
    • Support the drafting, editing, and formatting of course materials, course descriptions, documents, and reports.
    • Support evaluation and update of training program.
    • Maintain online curriculum and learning tools.
    • Support web-based learning, for example by serving in the role of producer for virtual sessions (training provided), sourcing content, e.g. images, videos, and literature based on specific criteria, and other related duties as assigned.
    • Support trainees in administrative tasks related to the curriculum and their research projects including Institutional Review Board applications.
  1. General Administration
    • Planning and coordinating EXPAND meetings, workshops and other team events.
    • Taking detailed meeting minutes and preparing meeting reports.
    • Follow up on action items identified to ensure timeliness of activities.
    • Act as the point of contact for internal and external partners.
    • Maintain and monitor project plans and schedules.
  1. Travel Logistics

Coordinate logistics for the team and collaborators on project activities and events, including:

  • Arrange travel, hotels, visas and other necessary preparations for travel.
  • Maintain up-to-date participant lists, draft communications and send logistics emails, respond to questions, troubleshoot issues, and so on.
  • Maintain invoices and receipts related to travel logistics for appropriate financial reporting, payments and reimbursements.
  1. Budget Management and Financial and Technical Reports
    • Work with IHVN grants and contracts and finance department to ensure research grant expenditures are per sponsor and organization regulations, policies, and procedures.
    • Maintain accurate records and supporting documents for invoicing and expense tracking.
    • Prepare drafts & assist mPIs to complete technical progress and financial reports for funders.
    • Prepare ad hoc reports as and when requested.

Experience and Skills Required

  • Mature interpersonal and communication skills-will be working with multiple stakeholders of varied backgrounds.
  • Strong organizational, speaking and writing skills.
  • Strong research training and applied research experience.
  • Analytical mindset with problem-solving skills.
  • High-level skills in Microsoft Excel functions and developing high quality PowerPoints.
  • Research or general administration training and experience.
  • Literature search and systematic review skills.
  • Nigeria and/or other African country working experience.

Educational Qualifications

An academically-oriented individual with interest in research, research education and research administration with:

  • A Masters’ degree (e.g. MPH or MSc in public health, epidemiology, implementation science, or other grant-relevant field).
  • At least one year of experience in coordinating a research or research training project, and/or
  • Experience in the development of general educational and research curricula.

Working conditions

  • Location: The Coordinator will be based at the International Research Center of Excellence, at IHVN headquarters in Abuja, Nigeria, where central EXPAND activities will take place.
  • Duration of engagement is for up to five years, contingent upon availability of grant funding

Reporting

The Research Training Coordinator reports directly to the two EXPAND multi-Principal Investigators. The mPIs will have different grant areas for which they will be primary supervisor.

General Information

The International Research Center of Excellence, Institute of Human Virology Nigeria   www.ihvn-irce.org

Mode of Application:

  • Application letter and detailed curriculum vitae in Microsoft word format should be forwarded to the Deputy Director, Human Resources through this email address: [email protected] 
  • When applying, kindly indicate location being applied for at the top right corner of application

This advert closes 14 days from date of this publication and only shortlisted candidates will be contacted.

Invitation to Bid for the Upgrade and Maintenance work at GH BORI, GH BONNY, RSUTH, UPTH and ZH AHODA under ACHIEVE grant.

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Background

The Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and that affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers.  IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans. IHVN key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and the Global Fund to Fight AIDS, Tuberculosis and Malaria.

BID Title:

Upgrade and Maintenance work at GH BORI, GH BONNY, RSUTH, UPTH and ZH AHODA under ACHIEVE grant.

Scope of Bid
  • Bidders are invited to submit a Bid for the goods and/or services specified above: Schedule of Requirements, in accordance with this bid.

Interpretation of the Bid
  • This RFB is an invitation to treat and shall not be construed as an offer capable of being accepted or as creating any contractual, other legal or restitutionary rights.
  • This RFB is conducted in accordance with the applicable provisions of IHVN Procurement Manual (latest version of which can be accessed at: www.ihvnigeria.org and other relevant Organizational Directives and Administrative Instructions that are referred to in the Procurement Manual.

Language
  • The Bid, as well as all correspondence and documents relating to the Bid shall be written in the English language, unless specified otherwise in the bid advert. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages into the English language, in which case, for purposes of interpretation of the Bid, such translation shall govern.
  • The Bidder shall bear all costs of translation to the governing language and all risks of the accuracy of such translation.

Bid Eligibility

Bidders may be a private, public or government-owned legal entity or any association with legal capacity to enter into a binding Contract with IHVN.

A Bidder, and all parties constituting the bidder, may have the nationality of any country with the exception of the nationalities, if any, listed in United State Government Debarment List. A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country.

A Bidder shall not have a conflict of interest. A bidder shall be considered to have a conflict of interest if:

  • A Bidder has a close business or family relationship with a IHVN personnel who: (i) are directly or indirectly involved in the preparation of the bidding documents or specifications of the contract, and/or the bid evaluation process of such contract; or (ii) would be involved in the implementation or supervision of such contract;
  • A Bidder is associated, or has been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by IHVN to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods, services or works required in the present procurement process;
  • A Bidder has an interest in other bidders, including when they have common ownership and/or management. Bidders shall not submit more than one bid, except for alternative offers, if permitted. This will result in the disqualification of all bids in which the Bidder is involved. This includes situations where a firm is the Bidder in one bid and a sub-contractor on another; however, this does not limit the inclusion of a firm as a sub-contractor in more than one bid.

Bidders must disclose any actual or potential conflict of interest in the Bid Submission and they shall be deemed ineligible for this procurement process unless such conflict of interest is resolved in a manner acceptable to IHVN. Failure to disclose any actual or potential conflict of interest may lead to the Bidder being sanctioned.

A Bidder shall not be eligible to submit a quotation if and when at the time of quotation submission, the Bidder:

  • Is included in any other Ineligibility List from a IHVN partner and if so listed in United State Government Debarment List.
  • Is currently suspended from doing business with IHVN and removed from its vendor database(s), for reasons other than engaging in proscribed practices as defined in the IHVN Procurement Policy.

Fraud & Corruption, Gifts and Hospitality
  • IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation.

IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level.

  • Bidders/vendors shall not offer gifts or hospitality of any kind to IHVN staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches or dinners.

In pursuance of this policy, IHVN:

  1. Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question.
  2. Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing an IHVN contract.

 

Clarification of the Bid

Bidders may request clarification in relation to the RFB by submitting a written request to the contact stated in the Bid advert, until the time stated as deadline on the RFB. Explanations or interpretations provided by personnel other than the named contact person will not be considered binding or official.

Bid Currency

The bid shall be made in Naira. If applicable, for comparison and evaluation purposes, IHVN will convert the quotations into USD at the official IHVN rate of exchange in force at the time of the deadline for Bid Submission.

IHVN reserves the right not to reject any bid submitted in a currency other than the mandatory bidding currency. IHVN may accept bid submitted in another currency than stated above if the Bidder confirms during clarification of quotations in writing that it will accept a Contract issued in the mandatory bid currency and that for conversion the official IHVN operational rate of exchange of the day of RFB deadline as stated in Section I: RFB Particulars shall apply. Regardless of the currency of quotations received, the Contract will always be issued and subsequent payments will be made in the mandatory bidding currency above.

Rates in bids shall be fixed. Bids with adjustable rates shall be disqualified.

Taxes

Contract sum shall be subjected to deduction of 5% withholding tax

Payment Terms

IHVN will ordinarily effect payment within 2 to 3 weeks after receipt of the goods/services and on submission of payment documentation.

Audit

IHVN may conduct an audit of the contract awarded to determine its completeness, efficacy as well as the performance of the supplier which will be used as a basis for the engagement of the vendors for future procurements.

Requirements

Ability to meet delivery targets within IHVN’s specified time period.

Bid Protest

Any Bidder that believes to have been unjustly treated in connection with this RFB process or any Contract that may be awarded as a result of such RFB process may submit a complaint to IHVN Management through postal service using the address provided on IHVN website www.ihvnigeria.org

Responsiveness of Bid

IHVN’s determination of a Bid’s responsiveness will be based on the contents of the Bid itself.

A substantially responsive Bid is one that conforms to all the terms, conditions, and specifications of the bid advert without material deviation, reservation, or omission.

If a Bid is not substantially responsive, it shall be rejected by IHVN and may not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission.

Evaluation of Bid

The evaluation team shall review and evaluate the Bids on the basis of their responsiveness to the Schedule of Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the bid advert. Absolutely no changes may be made by IHVN in the criteria after all Bids have been received.

IHVN reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. Such post-qualification shall be fully documented and, among those that may be listed in the bid advert, may include, but need not be limited to, all or any combination of the following : (a)Verification of accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted; (b)Validation of extent of compliance to the IHVN requirements and evaluation criteria based on what has so far been found by the evaluation team; (c)Inquiry and reference checking with Government entities with jurisdiction on the bidder, or any other entity that may have done business with the bidder; (d)Inquiry and reference checking with other previous clients on the quality of performance on on-going or previous contracts completed; (e)Physical inspection of the bidder’s plant, factory, branches or other places where business transpires, with or without notice to the bidder; (f)Testing and sampling of completed goods similar to the requirements of IHVN, where available; and (g)Other means that IHVN may deem appropriate, at any stage within the selection process, prior to awarding the contract.

Qualification Criteria

General Criteria:

The Bidder shall possess the necessary professional and technical qualifications and competence, financial resources, production capability with equipment and other physical facilities, including after-sales service where appropriate, managerial capability, specific experience, reputation, and the personnel to perform the contract.

To qualify for a multiple number of lots in a package for which Bids are invited in the Invitation for Bids, The Bidder shall demonstrate having resources and experience sufficient to meet the aggregate of the qualifying criteria for the individual lots

Experience Criteria:

  1. a minimum number of years of overall experience in the supply of goods and related services;
  2. a minimum production capacity or availability of equipment; and in case of a Bidder offering to supply goods which the Bidder did not manufacture or otherwise produce, the Bidder has been duly authorized by the goods’ Manufacturer or producer to supply the goods.

Financial Criteria:

  • Evidence of satisfactory completion of similar services of value

Award Criteria

Prior to expiration of the period of Bid validity, IHVN shall award the contract to the qualified and eligible Bidder that is found to be responsive to the requirements of the Schedule of Requirements and Technical Specification, and has offered the lowest price or the most reasonable price.

Bank Guarantee for Advanced Payment

All contractor shall produce a banker’s guarantee or insurance bond prior to request for advance payment from the sum of N2.5m and above

Supplier Code of Conduct

 

IHVN is committed to working in partnership with our suppliers to realize the full value of our relationships and to positively contribute to our stakeholder communities and the environment. Therefore, the following conducts are expected from our suppliers:

  • In keeping with our commitment to exercising appropriate standards of professionalism and ethical conduct in all business activities, IHVN will not tolerate bribery or corruption in any form, or any breach of its Anti-Bribery Policy.
  • Fraud & Corruption, Gift and Hospitality: IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level.
  • Suppliers are expected to maintain accurate records of their activities and performance that clearly demonstrate compliance with all applicable standards, regulations and IHVN requirements.
  • Suppliers must disclose any personal relationships, economic interest or other ties to their business held by an employee or contractor with IHVN.
  • Suppliers shall provide IHVN with high-quality products and services that meet all applicable quality and demonstrate that they have robust Standard Organization of Nigeria requirements in place. We expect suppliers to immediately report to IHVN of any concerns about product safety.
  • Suppliers shall take appropriate measures to secure and protect all confidential information related to its relationship with IHVN and use it only for the purpose authorized under contractual agreement. This obligation shall remain in force regardless of the status of the business relationship.
  • Suppliers to IHVN shall carry out operations with care for the environment and at a minimum will comply with all applicable environmental laws and regulations.
  • Suppliers shall also comply with any additional category specific requirements regarding the goods or services provided to IHVN, for example our requirements in respect of specification.

 

Instructions to Bidding/Requirements
  • All bids must be in ink or type written; submission in pencil will not be accepted.
  • All enquiries regarding the proposed application for the above should be addressed to the Deputy Director Procurement/HOD SCM of IHV-Nigeria.
  • Bids must be properly sealed.
  • Bidders not registered with IHVN must include company profile.
  • All bids must include copies of tax clearance certificates for the past three years.
  • All bids must provide evidence of at least two similar Jobs made in the past for IHVN/other organizations etc.
  • The bidders must specialize in the area of required services with proof
  • Bidders not registered with IHVN must provide proof of registration with the Corporate Affairs Commission (CAC).
  • Bidders not registered with IHVN must show proof of DUNS certification.
  • Bids should be submitted to the head office on or before the date below specified as deadline.
  • Bids will be opened at the expiration of the bid advert.
  • All bidders must indicate their bid validity period as 90 days from the date of this bid’s expiration.
  • Any bid with percentage/calculation error will be disqualified at the tender meeting.
  • As time is of the essence, delivery of services shall be within 6 to 8 weeks from the date of receipt of L.P.O by contractor.

Note*
  • Bids which must reach us within ten (20) working days from the date of this publication should have the title of the BID written on the “Top Left Hand Corner” of the envelope.
  • Please find the Detailed Specifications/BOQ on attached annexes

Funding Agency

Ø  ACHIEVE Grant

Bid Start Date/ Time

19/01/2022         8:00 am

Bid Deadline Date/ Time

15/02/2022         10:00 am

 

Contact

The Deputy Director Procurement/HOD SCM

Supply Chain Management Department
Institute of Human Virology, Nigeria
IHVN Campus, 6th Floor, Cadastral Zone COO Plot 62, after BAZE University, Off CITEC Road, Abuja-NIGERIA.
Tel: +234 (0) 9 4610342, 4610341, Fax: +234 Ext. 4025

Email: [email protected]

Downloads

GH BONNY sample collection Area UN PRICED BILL
RSUTH Integrated Screening and Testing Area UNPriced bill
RSUTH Revised Waiting Area 1 UnPriced bill
UPTH Revised sample collection Area -UNPriced bill
ZH Ahoada Revised sample collection Area UNPriced bill
GH Bori UNPRICED BILL

State Clinical Mentor

Author admin Posted on

The National AIDS, Sexually Transmitted Infections Control and Hepatitis Programme (NASCP) is a division of the Department of Public Health in the Federal Ministry of Health (FMoH). Its mandate is to coordinate the formulation and effective implementation of the Nigerian government policies, guidelines and standard operating procedures for the prevention of new HIV infections as well as improve on the existing treatment, care and support for those persons already infected and affected by the virus in the country. In collaboration with the USG, NASCP is implementing a first phase of National Clinical Mentoring in the HIV program in 19 Nigerian States for improved HIV service delivery.

The Institute of Human Virology, Nigeria, (IHVN) in collaboration with SASCP is seeking to recruit qualified persons in Rivers State and the Federal Capital Territory (FCT) to fill the following critical positions necessary for program implementation in the state as indicated below.

Job Title: State Clinical Mentor

State Clinical Mentor

Employment Type: Full-Time

Employment Type: Full-Time

Location: 

Rivers State (5 positions)
FCT (8 positions)

Opening Date: 12th January 2022
Closing Date:  23rd January 2022

Job Summary: The candidate must be domiciled in the state and be conversant with the terrain. S/He is expected to build the capacity of frontline Healthcare workers to provide quality HIV clinical services offered as part of a comprehensive package of care in both public and private facilities as well as in communities.

 Responsibilities:

  • Provide on-site clinical training to health care workers on HIV treatment according to the national guidelines, including adult and pediatric ART and the treatment of tuberculosis and other opportunistic diseases.
  • Provide training through clinical consultation, assisting local health care workers to identify key bottlenecks affecting patients’ access to antiretroviral therapy (ART) and helping them with direct patient care as needed.
  • Provide continuous medical education (CME), which may include didactic training sessions to health professionals, as needed. All training will be in accordance with the national guidelines.
  • Provide health worker capacity building sessions using various methodologies (including use of project ECHO, low bandwidth video conferencing).
  • Assist as requested with facilitating sessions on the weekly ECHO videoconferencing sessions with health workers from various sites in the states.
  • Develop standard operating procedures for the provision of HIV clinical care at the health facility in collaboration with the Ministry of health and other stakeholders. This may include troubleshooting problems with the patient flow, tracking defaulters, or clarifying referral pathways by developing appropriate algorithms.
  • Submit a monthly report on training and technical assistance activities, as well as findings and recommendations for strengthening services in the health facility and compliance with the national treatment guidelines.
  • Perform other duties related to clinical mentoring as assigned.

Minimum Qualifications:

  • Must possess a degree in Medical Sciences (MBBS or equivalent). Post graduate qualification/Masters level training in Public Health, Family Medicine, Internal Medicine, Pediatrics or Obstetrics will be an advantage.
  • Must be registered with the Medical and Dental Council of Nigeria.
  • At least 3-5 years’ experience with clinical HIV and AIDS care, including the provision of antiretroviral therapy (ART).
  • Must have at least 2 years’ experience with program planning, assessment, and implementation of HIV clinical care program. Experience in the provision of HIV clinical training.
  • Previous experience in HIV-related operational research is an advantage.
  • Good knowledge of current trends and normative guidance (national and international) in HIV clinical care and service delivery.
  • Experience in coordinating multi-disciplinary HIV clinical teams for effective service delivery.
  • Willingness to travel to clinics and hospitals in assigned geographical areas within the State.

Required Competencies/Skills:

  • Demonstrated coaching and mentoring ability.
  • Strong interpersonal skills and ability to work with people of different backgrounds.
  • Ability to apply problem-solving skills to ongoing challenge.
  • Strong organizing, planning, and prioritizing skills.
  • Sensitivity to different cultural working environments.
  • Ability to analyze and interpret data, and write reports.
  • Capacity to operate both as a team player in large diverse teams as well as individually.
  • Self-motivated with a strong work ethic.
  • Proficiency in the computers and software/applications such as presentation software, spreadsheets, and video conferencing.

Mode of Application:

  • Application letter and detailed curriculum vitae in Microsoft word format should be forwarded to the Deputy Director, Human Resources through this email address: [email protected] This e-mail address is being protected from spambots. You need JavaScript enabled to view it
  • When applying, kindly indicate location being applied for at the top right corner of application

This advert closes 14 days from date of this publication and only shortlisted candidates will be contacted.

Invitation to Bid for the Supply of Laboratory Items under ACHIEVE grant

Author admin Posted on

Background

The Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and that affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers.  IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans. IHVN key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and the Global Fund to Fight AIDS, Tuberculosis and Malaria.

BID Title:
  • Supply of Laboratory Items under ACHIEVE grant.

Scope of Bid
  • Bidders are invited to submit a Bid for the goods and/or services specified above: Schedule of Requirements, in accordance with this bid.

Interpretation of the Bid
  • This RFB is an invitation to treat and shall not be construed as an offer capable of being accepted or as creating any contractual, other legal or restitutionary rights.
  • This RFB is conducted in accordance with the applicable provisions of IHVN Procurement Manual (latest version of which can be accessed at: www.ihvnigeria.org and other relevant Organizational Directives and Administrative Instructions that are referred to in the Procurement Manual.

Language
  • The Bid, as well as all correspondence and documents relating to the Bid shall be written in the English language, unless specified otherwise in the bid advert. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages into the English language, in which case, for purposes of interpretation of the Bid, such translation shall govern.
  • The Bidder shall bear all costs of translation to the governing language and all risks of the accuracy of such translation.

Bid Eligibility

Bidders may be a private, public or government-owned legal entity or any association with legal capacity to enter into a binding Contract with IHVN.

A Bidder, and all parties constituting the bidder, may have the nationality of any country with the exception of the nationalities, if any, listed in United State Government Debarment List. A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country.

A Bidder shall not have a conflict of interest. A bidder shall be considered to have a conflict of interest if:

  • A Bidder has a close business or family relationship with a IHVN personnel who: (i) are directly or indirectly involved in the preparation of the bidding documents or specifications of the contract, and/or the bid evaluation process of such contract; or (ii) would be involved in the implementation or supervision of such contract;
  • A Bidder is associated, or has been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by IHVN to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods, services or works required in the present procurement process;
  • A Bidder has an interest in other bidders, including when they have common ownership and/or management. Bidders shall not submit more than one bid, except for alternative offers, if permitted. This will result in the disqualification of all bids in which the Bidder is involved. This includes situations where a firm is the Bidder in one bid and a sub-contractor on another; however, this does not limit the inclusion of a firm as a sub-contractor in more than one bid.

Bidders must disclose any actual or potential conflict of interest in the Bid Submission and they shall be deemed ineligible for this procurement process unless such conflict of interest is resolved in a manner acceptable to IHVN. Failure to disclose any actual or potential conflict of interest may lead to the Bidder being sanctioned.

A Bidder shall not be eligible to submit a quotation if and when at the time of quotation submission, the Bidder:

  • Is included in any other Ineligibility List from a IHVN partner and if so listed in United State Government Debarment List.
  • Is currently suspended from doing business with IHVN and removed from its vendor database(s), for reasons other than engaging in proscribed practices as defined in the IHVN Procurement Policy.

Fraud & Corruption, Gifts and Hospitality

Ø  IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation.

IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level.

Ø  Bidders/vendors shall not offer gifts or hospitality of any kind to IHVN staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches or dinners.

In pursuance of this policy, IHVN:

a.      Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question.

b.      Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing an IHVN contract.

 

Clarification of the Bid

Bidders may request clarification in relation to the RFB by submitting a written request to the contact stated in the Bid advert, until the time stated as deadline on the RFB. Explanations or interpretations provided by personnel other than the named contact person will not be considered binding or official.

Bid Currency

The bid shall be made in Naira. If applicable, for comparison and evaluation purposes, IHVN will convert the quotations into USD at the official IHVN rate of exchange in force at the time of the deadline for Bid Submission.

IHVN reserves the right not to reject any bid submitted in a currency other than the mandatory bidding currency. IHVN may accept bid submitted in another currency than stated above if the Bidder confirms during clarification of quotations in writing that it will accept a Contract issued in the mandatory bid currency and that for conversion the official IHVN operational rate of exchange of the day of RFB deadline as stated in Section I: RFB Particulars shall apply. Regardless of the currency of quotations received, the Contract will always be issued and subsequent payments will be made in the mandatory bidding currency above.

Rates in bids shall be fixed. Bids with adjustable rates shall be disqualified.

Taxes

Contract sum shall be subjected to deduction of 5% withholding tax

Payment Terms

IHVN will ordinarily effect payment within 2 to 3 weeks after receipt of the goods/services and on submission of payment documentation.

Audit

IHVN may conduct an audit of the contract awarded to determine its completeness, efficacy as well as the performance of the supplier which will be used as a basis for the engagement of the vendors for future procurements.

Requirements

Ability to meet delivery targets within IHVN’s specified time period.

Bid Protest

Any Bidder that believes to have been unjustly treated in connection with this RFB process or any Contract that may be awarded as a result of such RFB process may submit a complaint to IHVN Management through postal service using the address provided on IHVN website www.ihvnigeria.org

Responsiveness of Bid

IHVN’s determination of a Bid’s responsiveness will be based on the contents of the Bid itself.

A substantially responsive Bid is one that conforms to all the terms, conditions, and specifications of the bid advert without material deviation, reservation, or omission.

If a Bid is not substantially responsive, it shall be rejected by IHVN and may not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission.

Evaluation of Bid

The evaluation team shall review and evaluate the Bids on the basis of their responsiveness to the Schedule of Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the bid advert. Absolutely no changes may be made by IHVN in the criteria after all Bids have been received.

IHVN reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. Such post-qualification shall be fully documented and, among those that may be listed in the bid advert, may include, but need not be limited to, all or any combination of the following : (a)Verification of accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted; (b)Validation of extent of compliance to the IHVN requirements and evaluation criteria based on what has so far been found by the evaluation team; (c)Inquiry and reference checking with Government entities with jurisdiction on the bidder, or any other entity that may have done business with the bidder; (d)Inquiry and reference checking with other previous clients on the quality of performance on on-going or previous contracts completed; (e)Physical inspection of the bidder’s plant, factory, branches or other places where business transpires, with or without notice to the bidder; (f)Testing and sampling of completed goods similar to the requirements of IHVN, where available; and (g)Other means that IHVN may deem appropriate, at any stage within the selection process, prior to awarding the contract.

Qualification Criteria

General Criteria:

The Bidder shall possess the necessary professional and technical qualifications and competence, financial resources, production capability with equipment and other physical facilities, including after-sales service where appropriate, managerial capability, specific experience, reputation, and the personnel to perform the contract.

To qualify for a multiple number of lots in a package for which Bids are invited in the Invitation for Bids, The Bidder shall demonstrate having resources and experience sufficient to meet the aggregate of the qualifying criteria for the individual lots

Experience Criteria:

(a)      a minimum number of years of overall experience in the supply of goods and related services;

(b)      a minimum production capacity or availability of equipment; and in case of a Bidder offering to supply goods which the Bidder did not manufacture or otherwise produce, the Bidder has been duly authorized by the goods’ Manufacturer or producer to supply the goods.

Financial Criteria:

  • Evidence of satisfactory completion of supply of similar goods of value

Award Criteria

Prior to expiration of the period of Bid validity, IHVN shall award the contract to the qualified and eligible Bidder that is found to be responsive to the requirements of the Schedule of Requirements and Technical Specification, and has offered the lowest price or the most reasonable price.

Bank Guarantee for Advanced Payment

All contractor shall produce a banker’s guarantee or insurance bond prior to request for advance payment from the sum of N2.5m and above

Supplier Code of Conduct

 

IHVN is committed to working in partnership with our suppliers to realize the full value of our relationships and to positively contribute to our stakeholder communities and the environment. Therefore, the following conducts are expected from our suppliers:

  • In keeping with our commitment to exercising appropriate standards of professionalism and ethical conduct in all business activities, IHVN will not tolerate bribery or corruption in any form, or any breach of its Anti-Bribery Policy.
  • Fraud & Corruption, Gift and Hospitality: IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level.
  • Suppliers are expected to maintain accurate records of their activities and performance that clearly demonstrate compliance with all applicable standards, regulations and IHVN requirements.
  • Suppliers must disclose any personal relationships, economic interest or other ties to their business held by an employee or contractor with IHVN.
  • Suppliers shall provide IHVN with high-quality products and services that meet all applicable quality and demonstrate that they have robust Standard Organization of Nigeria requirements in place. We expect suppliers to immediately report to IHVN of any concerns about product safety.
  • Suppliers shall take appropriate measures to secure and protect all confidential information related to its relationship with IHVN and use it only for the purpose authorized under contractual agreement. This obligation shall remain in force regardless of the status of the business relationship.
  • Suppliers to IHVN shall carry out operations with care for the environment and at a minimum will comply with all applicable environmental laws and regulations.
  • Suppliers shall also comply with any additional category specific requirements regarding the goods or services provided to IHVN, for example our requirements in respect of specification.

 

Instructions to Bidding/Requirements
  • All bids must be in ink or type written; submission in pencil will not be accepted.
  • All enquiries regarding the proposed application for the above should be addressed to the Deputy Director Procurement/HOD SCM of IHV-Nigeria.
  • Bids must be properly sealed.
  • Bidders not registered with IHVN must include company profile.
  • All bids must provide evidence of tax clearance certificates for the past three years.
  • All bids must provide evidence of at least two similar Jobs made in the past for IHVN/other organizations etc.
  • The bidders must specialize in the supply of Laboratory items with proof
  • Bidders not registered with IHVN must provide proof of registration with the Corporate Affairs Commission (CAC).
  • Bidders not registered with IHVN must show proof of DUNS certification.
  • Bids should be submitted to the head office on or before the date below specified as deadline.
  • Bids will be opened at the expiration of the bid advert.
  • Any quote with percentage/calculation error will be disqualified at the tender meeting.
  • All bidders must indicate their bid validity period as 90 days from the date of this bid’s expiration.
  • As time is of the essence, delivery of goods shall be between 6 to 8 weeks from the date of receipt of L.P.O by contractor.
  • Bidders bidding for Laboratory consumable should not bid for Non health items and vice versa.

Note*

Bids which must reach us within twenty (20) working days from the date of this publication should have the title of the BID written on the “Top Left Hand Corner” of the envelope.

DETAILS OF THE REQUESTED ITEMS ARE CONTAINED IN ANNEX 1 BELOW

Funding Agency

Ø  ACHIEVE Grant

Bid Start Date/ Time

11/01/2022         8:00 am

Bid Deadline Date/ Time

07/02/2022         10:00 am

 

Contact


The Deputy Director Procurement/HOD SCM

SCM Department

Supply Chain Management Department
Institute of Human Virology, Nigeria
Cadastral Zone COO Plot 62, after BAZE University, off CITEC Road, Abuja-NIGERIA
Tel: +234 (0) 9 4610342, 4610341, Fax: +234 Ext. 4025

Email: [email protected]

Annex 1: 

 

Description

UOM

 

 

 

 

Quantity

S/N

 

A

 

 

 

 

 

 

 

 

 

1

Tavek suit

Pcs

600

2

N95- 10/PK

Pcs

60

3

Shoe covers- 500 pairs

Packs

3

4

Nurses Head cover- 100/box

box

12

5

Hand gloves- nitrile exam  -(Large)

Packs

60

 

100pcs/Pk

 

 

 

 

6

Face shield

Pcs

600

7

Eye googles

Pcs

600

8

Disposable Apron

Pcs

600

9

face shield (sample collection)

Pcs

600

 

10

Viral Transport Medium (VTM) kit (1st

 

 

 

 

receptacle)

packs

210

 

11

Swab sticks (nasopharyngeal or

packs

1050

 

 

oropharyngeal)- 100/PK

 

 

 

 

 

 

12

Cooler boxes (vaccine carrier as sample third

 

20

 

 

receptacle container pertaining triple

pieces

 

 

 

packaging)

 

 

 

13

Ziplock bags; as second receptacle container

 

50

 

 

also pertaining to triple packaging and one for

packs

 

 

 

each patient sample and not reuseable)- 216

 

 

 

 

 

 

 

COUNT

 

 

 

14

Liquid soap/hand wash (532ml)

Bottles

15

 

15

Chlorine tablets 5/PK

packs

15

 

16

 

Cryovial tubes for patient aliquot (2 per

 

 

 

 

 

 

 

patient)- 1.8ML 10/PK

Packs

2100

 

 

17

 

Fine pasteur pipette tips- 50/PK

Packs

210

 

 

18

 

Biohazard bags (large)- 24×30 (610 x

Packs

20

(large)

 

 

 

 

760mm)

 

 

 

 

 

 

 

 

 

 

 

19

 

Biohazard bags (medium)-24×30

Packs

20

(medium)

 

 

 

 

(610x760mm)

 

 

 

 

 

 

 

 

 

 

 

20

 

Biohazard bags (small)-24 x30 (610

Packs

20

(small)

 

 

 

 

x760mm)

 

 

 

 

 

 

 

 

 

 

 

21

 

Autoclave bags (large)- 24×36 200/pk

Packs

18

(large)

 

 

22

 

Autoclave bags (medium)-24×36 200/pk

Packs

18

(medium)

 

 

23

 

Autoclave bags (small) 24×36 200/pk

Packs

18

(small)

 

 

24

 

95% alcohol (25l)- 4/PK

Packs

5

 

 

 

25

 

Industrial bleach (25l)

Can

5

 

 

 

26

 

Bench top absorbent pads

Packs

300

 

 

27

 

Paper towels- single use, 150/pk

cartons

4

 

 

 

 

 

30/CTN

 

 

 

 

 

 

 

 

 

 

28

 

Powder free gloves- nitrile exam  –

Packs

12

 

 

 

 

 

(Large) 100pcs/Pk

 

 

 

 

 

 

 

 

 
                         

29

disposable lab coats

 

Pcs

600

 

30

disposable face mask

 

Packs

60

 

 

 

 

 

 

 

 

 

 

 

 

 

31

N95- 10/PK

 

 

Packs

60

 

32

1.5 ml or 2 ml Stedt tube- 2mls

Packs

6

 

 

microtubes (Red) 1700/pk

 

 

 

 

 

 

 

33

face shield (sample testing)

 

Pcs

600

 

 

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